Minutes Of The General Meeting Of The Lyme Regis Branch.Held At The Woodmead Halls, Lyme Regis,
Thursday The 4th Of September 2014 At 19:00 Hrs.
Present:
Mr Cecil Quick
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President
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Mr David Manners
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Chairman
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Mr Tony Smith
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Honorary Secretary
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Mr Martin Jones
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Honorary Treasurer
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Mr David Humphrey
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Membership Secretary
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Lt Col Ross Bennett
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Welfare Chairman
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Mrs Angela Manners.
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Member
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01. Exhortation:
The President
02. Apologies:
Mrs Sylvia Marler
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Poppy Appeal Organiser
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Absent:
Mrs Ania Driver
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Welfare Secretary
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Mr Kevin Taylor
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Member/Parade Marshal
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Mr Jon Hunt
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Member/Std Bearer
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Mr Peter Ward
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Member
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Mrs Jacqueline Ward
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Member
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The Chairman stated that apologies are only acceptable if
they go through the Secretary.
03. Minutes of the Last Meeting:
The Minutes of the last GM held on the 3rd of July and The
EGM on the 31st of July were agreed as a
true record and signed by The Chairman.
3 Jul 14
Proposed
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Ross Bennett
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Seconded
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Martin Jones
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Carried:
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Unanimously.
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31 Jul 14
Proposed
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David Humphrey
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Seconded
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Ross Bennett
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Carried:
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Unanimously.
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04. Matters Arising:
3 Jul 14
Martin pointed out that the Welfare Committee has been
dissolved but no resolution has been passed concerning the Account. This will
be covered in his report tonight.
31 Jul 14
Martin said that expenditure should be agreed at meetings
prior to the event rather than retrospectively. This was agreed as future
policy.
05. Additions to the Agenda.
None.
06. Chairman’s Report.
The County Chairman has told me that I am The Chairman of
The Branch until The AGM. This should have been an automatic result following
the resignation of the previous Chairman.
The Chairman wished it to be Minuted that he is really
disappointed by the turnout this evening. One formal, recorded apology: but
five absentees.
There was the first Meeting here of the six Branches of West
Dorset on the 28th of August, which was attended by The County Chairman and
half the Branches. I have called another Meeting with those six Branches on the
22nd of October, but the venue is still to be decided. It is my intention that
we go ahead in accordance with The Royal Charter and make this work according
to the rules.
Remembrance Day Road Closures. I am attending a meeting
tomorrow with TRBL County, Dorset County Council and The Dorset Police
concerning new procedures. Control of these closures has passed from the police
to local authorities.
The County Committee Meeting will be held in Lyme Regis on
Wednesday the 10th of September at 19:00 hours. All are welcome; it is an
opportunity to see the County Committee in action.
Use of The Poppy as a logo. It has been noted, and commented
upon by members, that a local cleaning firm is using the name “Poppies” and
using images of poppies as their logo. This information has been passed to
County.
Draft letter to Members. It has been discussed in previous
meetings that it would be an advantage if more Members became involved in
Branch affairs. This a draft letter addressing this point:
Dear Branch Members,
The Annual General Meeting of The Lyme Regis Branch of The
Royal British Legion will be held in The Woodmead Halls on Thursday the 27th of
November 2014.
This is your chance to meet the newly elected Committee and
voice any concerns, suggestions or ideas you have for The Branch. All The
Committee Members have been nominated, you will not be asked to stand so do not
be afraid to attend!
What we would like you to do is support the various events
that are to take place in 2015.
Annual Dinner at The Lyme Regis Golf Club on Saturday the
25th of April;
Blessing of The Boats on Sunday the 10th of May;
Quiz Night at The Nags' on Wednesday the 20th May;
Fun Run on Armed Forces Day, on Saturday the 27th of June;
Poppy Collections in October and November – please give one
hour of your life for those that gave their lives.
Remembrance Sunday - morning Parade. Help to swell our
numbers.
Remember, this is YOUR Branch and YOUR contribution can help
to keep it alive for YOU.
The Chairman suggested one change: the Fun Run to be on
Sunday the 28th of June. Martin agreed to print the final version and members
will hand deliver copies.
Dave Humphrey added that it would be a good idea to place a
list of Committee Members, with contact details, in The Town Notice Board.
08. Honorary Secretary’s Report.
Everyone has now received the Diary of Events for 2015, the
change of date for the Fun Run is the only amendment, so this can now be used
as our blue print for next year's events.
Andrew Nicholson has kindly agreed, as he did last year, to
sound the Last Post and Reveille at the service in St Michael's Church on
Remembrance Sunday
09. Honorary Treasurer’s Report.
Last Report
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This Report
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03 Jul 2014
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04 Sep 2014
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The Branch holds
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Current Account [NatWest]
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£402.44
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£398.89
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Branch Funds at Head Office
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£13,505.42
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£13,122.97
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Total
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£13,907.86
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£13,521.86
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A copy of The Annual Financial Report was handed to each
Committee Member. The HSBC Account has now been closed and The NatWest Account
opened. Please peruse the report and ask any questions or raise observations at
the next meeting.
The Welfare Account is to be closed and moved to The Main
Account, where there will be a dedicated column for transactions. This needs to
be agreed at Committee – that The Welfare Account with Lloyd’s is closed and
the funds transferred to our General Account.
Proposed
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Martin Jones
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Seconded
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Ross Bennett
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Carried:
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Unanimously.
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D-Day Weekend. There was a charge of £42 for the hire of The
Woodmead Halls for The D-Day Dance. I propose that this expenditure, which
resulted in donations of over a thousand pounds, be authorised by The
Committee.
Proposed
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Martin Jones
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Seconded
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Angela Manners
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Carried:
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Unanimously.
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10. Welfare Chairman’s Report.
NTR. Welfare visits continue.
11. Welfare Secretary’s Report.
Not present.
12. Poppy Appeal Organiser’s Report.
The Chairman passed on a report that everything is in hand
and organised for this year. The same number of wreaths as last year have been
ordered.
Martin pointed out that the expenditure for the wreathes
should be authorised by The Committee so that the subsequent donations can be
accounted for correctly.
Proposed
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Martin Jones
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Seconded
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Angela Manners
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Carried:
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Unanimously.
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13. Membership Secretary's Report.
Membership.
I have recruited three new members since the meeting in July
and they have all chosen to pay by Direct Debit; this has taken the membership
from 156 to 159.
106 pay by Direct Debit.
48 pay by Cash.
2 Life Members.
3 Youth Members
Those of you who pay by Direct Debit should have received
cards through the post by now. I am hoping to pick up the cash cards tomorrow
when I go to the County Office.
HMS Formidable
1st January 2015
Some relatives of the survivors from the Formidable are
planning to visit the town and look at the information in the museum, visit the
grave, possibly lay a wreath and then attend a small function and display at
the Pilot Boat arranged by the landlord. I think there should be a Legion
presence at the function.
6th January 2015
The service took place at 1400 hrs in 1915 followed by the
burial in the cemetery. It is my proposal that we have a service at the
graveside at 1400 hrs on 6th January 2015. I have been in contact with David
Write, the President of the South West Royal Naval Association, who is keen to
attend with up to 30 standards; (I informed him that this will be a Legion
event). It is hoped that a relation of one of the officers who was lost is
going to attend from Australia.
The way I see the event taking shape is: Standards muster
Charmouth Road end of the Cemetery at 1345; march off 1350; travel down the
cemetery, turn right and march up to the grave. Personnel not carrying
standards will be at the grave waiting. A short service to start at 1400 hrs
followed by: wreath laying; Exhortation; Last Post; two minutes silence;
Reveille; Standards march off. I think the County Office should be informed of
this event and the County Chairman and the County Standard Bearer be invited to
attend.
After the event there will be a reception at the Inn Place
in the Pilot Boat. I have asked the landlord if he could give me a price on
sandwiches for up to 30 Standard bearers and he said he would be willing to
cover the cost. I have spoken to the Chairman of the football club and he has
agreed to let visitors use their parking.
Proposed
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David Humphrey
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Seconded
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Martin Jones
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Carried:
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Unanimously.
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14. Parade Marshal's Report.
Not present.
15. Future Meetings:
The next General Committee Meeting will be held at
19:00hours, in The Woodmead Halls, on the Thursday October the 2nd 2014.
Meeting Closed: at 20:03 hours.
