Minutes Of The General Meeting Of The Lyme Regis Branch.Held At The Woodmead Halls, Lyme Regis,
Thursday The 02nd Of
October 2014 At 19:00 Hrs.
Present:
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Mr Cecil Quick
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President
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Mr David Manners
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Vice Chairman
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Mr Tony Smith
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Honorary Secretary
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Mr Martin Jones
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Honorary Treasurer
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Mr David Humphrey
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Membership Secretary
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Lt Col Ross Bennett
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Welfare Chairman
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Mrs Sylvia Marler
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Poppy Appeal Organiser
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Mr Jon Hunt
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Member/Std Bearer
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Mrs Angela Manners.
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Member
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Mr Peter Ward
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Member
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Mrs Jacqueline Ward
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Member
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01. Exhortation:
The President.
02.
Apologies: |
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Mr Kevin Taylor
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Member/Parade Marshal
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Absent: |
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Mrs Ania Driver
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Welfare Secretary
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03.Minutes of the Last Meeting:
The Minutes of the last Meeting held on the 04th of
September 2014 were agreed as a true record and signed by The Chairman.
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Proposed:
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Angela Manners.
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Seconded: Ross Bennett
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Carried:
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Unanimously.
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04. Matters Arising:
None.
05. Additions to the Agenda.
None.
06.Chairman’s Report.
I attended a County Meeting, with police representation,
regarding road closures. This was a fascinating meeting in that it became
apparent that the annual Remembrance Parade is actually the responsibility of
local authorities, and not The RBL. By a law passed in 2007, the police no
longer have jurisdiction for the highways. In our area, this has now passed to
WDDC and The Lyme Regis Town Council (LRTC). This means that we, along with all
other branches, have to apply for a Temporary Road Closure Order.
The Secretary and I attended meetings with LRTC to ensure
the application was submitted by the 30th of September and I have, today,
received the full Road Closure Order for our Branch for Remembrance Sunday. An
issue is - how is it to be marshalled. Not our Parade Marshals, but the traffic
controllers. It is likely that the police will not be available. With the
approval of The Committee, I would like to approach the local Rotary Club and
The Regatta and Carnival Committee. Hopefully, by our next meeting I will have
more information. The Secretary suggested that Alan Vian should be the first
point of contact. The original application paperwork was given to The Chairman.
Martin asked if these developments for Remembrance Sunday
have changed any of our procedures, such as the Risk Assessment. The Chairman
replied that we should still carry out an assessment in conjunction with LRTC.
All the changes are to do with road closure; the rest should stay as it has
always been.
The letter to All Members, as discussed at the last GM,
have, or will be, distributed by Dave Humphrey to 110 people in the Lyme area.
It was nice to host The County Committee Meeting here on the
10th of September. A very interesting evening, and thank you to those of you
who were able to attend.
It is still proving impossible to get The South West Group
together. Hopefully, by the next full County Committee Meeting there will be an
elected member representing the six
branches.
County Matters. I have received a copy of The RBL Public
Liability Certificate. The most recent updates of The Royal Charter; this is no
longer issued to Branches but is available on line. I have a copy of The County
Plan and the 2015 Manifesto. The Branch Plan will be discussed at the next GM.
07. Vice Chairman’s Report.
(Vacant Post.)
08. Honorary Secretary’s Report.
The LRTC hold regular meetings, to discuss forthcoming
events, with the police, Fire Brigade, Coast Guard, Rotary and other interested
parties. The next one is on Wednesday the 15th of October and The Chairman and
I have been invited to attend. The positive aspect of our attendance, apart
from being kept abreast with events, is the increased rapport this will afford
with The LRTC and other local organisations.
A new idea, which we have to thank Dave Humphrey for
organising, is having some time to socialise after meetings as the bar will be
open. I put a poster in our Town NB to inform Members. The Chairman commented
that this had worked extremely well after The County Meeting which had been
held here, and he thanked Dave for coming up with a good idea.
The County Standard Bearers Competition is taking place on
the 11th of October, at 14:00 hours at
Bovington Memorial Hall.
I also have a copy of The RBL Insurance on file. It runs
from 1st of October 2014 to 30th of September 2015.
Dress Code for Meetings. There does not appear to be one at
the moment. I think shirt and tie would be appropriate. After some discussion
the male Members voted.
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Proposed:
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Tony Smith.
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Seconded:
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Dave Humphrey
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For: 5
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Against: 1 Peter Ward
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Abstained: 1 Martin Jones
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Carried: By majority
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09. Honorary Treasurer’s Report.
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Last Report
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This Report
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04 Sep 2014
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02 Oct 2014
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The Branch holds
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Current Account
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£398.89
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£343.66
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Branch Funds at Head Office
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£13,122.97
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£13,122.97
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Total
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£13,521.86
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£13,466.63
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Note: The BFI amount
will be more than is stated above as we do not have details of the interest
earned.
Transfer of The Welfare Account monies to The General
Account.
The final statement from Lloyd's Bank has been received and
The Chairman will close the account. The money will be in a separate column in
the main account.
Martin wondered if part of the Branch Funds could be ring-fenced
to pay for expenses. Dave Humphrey stated that all the money donated to The
Branch should go directly into Welfare, unless specifically stated otherwise.
The only exceptions are subscriptions and membership fees.
Dave has worked out the budget required to run The Branch
for a year.
There are 29 Members that result in postal costs of £30.74p, (two letters each at 53p second
class). The hire of this Hall – 8 two hour meetings at £8.50 an hour - £136.
Total £166.74p. There are additional costs for envelops and wreaths.
At the moment we have 106 DD Members and 48 cash payers. If
it is voted in at an AGM to charge £1 per Member it would raise £154. This does
not cover all the costs but, as a branch, we will be seen to be doing something
towards it. In this case, or if the increased charge is voted out, then The
Branch can legitimately use its funds. Dave will have this as an Agenda Point
at The AGM.
10. Welfare Chairman’s Report.
NTR. Routine visits continue. No new cases.
Dave Humphrey reported on County welfare matters.
There is no news from concerning welfare training.
Since the 8th of June, £100,000 plus has been spent on
welfare cases in Dorset. Within the DP6 area, Bridport and Charmouth, there has
been 4 cases totalling £998.95p. One case in the DT8 area, Beaminster,
totalling £297.98p. This makes a total for this area of £1,296.93p.
It was agreed that these statistics were most interesting
and it would be useful to include updates in future meetings.
11. Welfare Secretary’s Report.
Absent.
12. Poppy Appeal Organiser’s Report.
All preparations have been done for the Poppy Collection and
all the wreaths are here. If anyone can think of people for street collections
that I have not asked before it would be a great help.
13. Membership Secretary’s Report.
I have just received the Cash Members' Cards.
Dave asked if The LRTC had been invited to the HMS
Formidable service in January. The Chairman confirmed that on the 11th of
September, The Mayor and Council had been invited to all the Remembrancetide
events and for HMS Formidable on the 6th of January. Dave added that it would
be a good idea to invite representatives from County as soon as possible.
Bridport RNA have shown an interest.
14. Parade Marshal's Report.
Not present.
15. Future Meetings:
The next General Committee Meeting will be held at
19:00hours, in The Woodmead Halls, on Thursday the 6th of November 2014.
AGM Thursday the 27th of November 2014.
Meeting Closed: at 19:44 hours.
