Minutes of The Extraordinary General Meeting of The Lyme Regis Branch. Held at The Nag’s Head, Lyme Regis, Thursday the 11th of June 2015 at 18:00 Hours.

MINUTES OF THE EXTRAORDINARY GENERAL MEETING OF THE LYME REGIS BRANCH. HELD AT THE NAG’S HEAD, LYME REGIS,
THURSDAY THE 11th OF JUNE 2015 AT 18:00 HOURS.

Exhortation:

The Chairman.

Present:
	Mr David Manners	Chairman
	Mr David Humphrey	Vice Chairman/Membership Secretary
	Mr Tony Smith	Honorary Secretary
	Mrs Ania Driver	Welfare Representative
	Mrs Angela Manners.	Member
	Mrs Sylvia Marler	Member
Apologies:
	Mr Cecil Quick	President
	Mr Martin Jones	Honorary Treasurer
	Mrs Jacqueline Ward	Poppy Appeal Organiser
	Mr Kevin Taylor	Parade Marshal
	Mr Peter Ward	Member
Absent:
	Mr Jon Hunt	Standard Bearer

Agenda.

VJ DAY 2015

Chairman.

The point of this meeting is to update plans for the VJ Day weekend of the 5/6 of September 2015. [Historical note to outside enquiries: This Branch has always been of  the opinion that it is more appropriate to commemorate the end of WWII completely rather than VE Day within Europe.]

At the last GM there were concerns about a clash of dates with Guitars On The Beach on Saturday the 5th. The idea now is to go ahead with a concert in The Woodmead Halls on the Saturday night and hold a parade on Sunday the 6th, as per D Day.

Unfortunately, The Land Girls are not available for the concert on Saturday but I have booked The Three Counties Swing Band. The combined cost of the Halls and this band is £307.50. This means that 60 odd tickets, at £5 per head, would cover the cost.

The TIC was used to sell tickets for the D Day Concert and, although they take a percentage, I think we should use them again for this event.

Proposed:	Ania Driver
Seconded:	Dave Humphrey
Passed:	Unanimously.

There might be a response from our application for funds from County.

There will be a small injection of funds from The Quiz Night.

SAT 5 SEP.

Timings:

18:00 hours	Bar opens.
	Band sets up.
19:00 hours	Entertainment. 3 Counties Swing Band.
20:00 hours	Break.
20:15 hours	Raffle.
21:30 hours	Entertainment. 3 Counties Swing Band.
22:30 hours	Last Dance.
23:00 hours	Carriages to the door.

Dave Humphrey thought that bunting, posters and boxes might be available from County. Ania will check with Jacqui.

There is a need for raffle prizes. Maybe donations from local businesses.

David Manners will organise the Projected Image Loop.

At the next meeting there will be a fistful of posters for people to distribute.

SUN 6 SEP.

Mark Hix has a fish festival on this weekend and The Council are explaining the situation regarding VJ Day. The plan is a parade similar to D Day, from Gun Cliff to The Shelters. So there are no road closures involved. A risk assessment will need to be completed.

Timings:
13:30 Hrs	Muster on Gun Cliff.
13:45 Hrs	March along the Marine Parade to The Shelters.

Parade composition as per Remembrance Day.

Woodroffe CCF have been invited.

Warren Jones to beat The Drum.

Mayor and Town Council, as it is a full Civic Occasion.

Town Band.

The County Chairman and County Standards will be invited.

14:00 Hrs	Short service and Mayoral Address.
14:[?] Hrs	Fall out.

The Mayor is in communication with Commodore Miller who is endeavouring to arrange for a warship to visit Lyme Regis. It would be nice to have some of the ship’s company on parade.

The Chairman will invite The County Chairman. This should ensure the presence of The County Standard Bearer and pave the way for other Branch Standard Bearers to attend. A room above The Shelters might be an appropriate setting to entertain the County representatives and Standard Bearers after The Parade.

The Press will be approached once it is known if a ship will visit.

The Chairman knows someone who can produce a poster.

The Vice Chairman suggested placing flyers, well in advance, to Nursing Homes.

The Chairman summarised by saying it is a case of every available body mucking in and spreading the word.

He will work on The Legion Face Book Page and promote it as an event.

Future Meetings:

Next GM:

Thursday the 2nd of July, Woodmead Halls, 19:00 hours.

Meeting Closed: at

18:37 hours.